APPENDIX 6
GPPB CIRCULAR 06-2005 TIE-BREAKING METHOD
1.0 Purpose
This circular is issued to advise government agencies on how to resolve cases where an occurence of a
tie among bidders takes place, i.e., two or more of the bidders are determined and declared as the Lowest
Calculated and Responsive Bidder (LCRB), for the procurement of goods and infrastructure projects, or
the Highest Rated and Responsive Bidder (HRRB) for the procurement of consulting services.
2.0 Coverage
All Departments, Bureaus, Offices and Agencies of the National Government, Government-Owned or
Controlled Corporations (GOCCs), State Universities and Colleges (SUCs), and Local Government Units
(LGUs).
3.0 Rules and Regulations
3.1 In accordance with the considerations advanced/maintained in Policy Matter No. 02-2005,
issued by the Government Procurement Policy Board, procuring entities are hereby given guidance
on how to resolve cases involving a tie, after post-qualification, among bidders determined and
declared as LCRB or HRRB.
3.2 Procuring entities are hereby required to identify at the onset of the bdding process, and
thereafter include in the bidding documents as instruction or a matter of information to prospective
bidders, a ready and clear measure to be used in the event two or more of the bidders have been
post-quialified as LCRB or HRRB. In all cases, the measure determined by the procuring entity shall
be non-discretionary and non-discriminatory such that the same is based on sheer luck or chance.
The procuring entity may use "draw lots" or similar methods of chance.
3.3 However, in lieu of the pre-determined criteria set and declared in the bidding documents, the
procuring entity may opt to bring the concerned bidders to agree on a better selection criteria which
should also be non-discretionary/non-discriminatory and is similarly based on sheer luck or chance.
4.0 For compliance.
Issued on 05 August 2005
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