In view of the observation that COA Officials and employees are frequently invited to act as lecturers and speakers in various seminars conducted by other government agencies and training/educational institutions, there is a need to prescribe the guidelines and procedures to ensure the proper monitoring and coordination of the same. Hence, the following guidelines are hereby prescribed:

1. All requests from other government agencies and training/educational institutions for COA officials and employee to act as lecturer/speaker shall be coursed through the Professional Development Sector (PDS) or the Regional Training Unit of the Administrative, Training and Finance Services (RTU-ATFS) in case the invited lecturer/speaker comes from the Regional Offices.
   
   

2. The PDS or the RTU-ATFS shall seek clearance of said COA officials and employees from the Cluster/Office/Regional Director concerned.
   
   

3. Should the COA officials and employees be allowed by the Cluster/Office Director concerned, the PDS shall prepare the Office Order for approval by the Honorable Chairman. In the region, the RU-ATFS shall prepare the proposed Office Order for approval by the Regional Director concerned.
   
   

4. In case the Cluster/Office/Regional Director is invited to act as lecturer/speaker, the PDS shall prepare the proposed Office Order for approval by the Honorable Chairman. It is understood that the provisions under Section 2 on Official Domestic Travel of COA Memorandum No. 2009-019 re: Administrative Guidelines under the 2008 COA Organization Restructuring dated May 14, 2009, shall be observed.
   
   

5. Payment of honoraria to COA officials and employees acting as lecturer/speaker shall be made in accordance with the rates and limits prescribed under existing COA rules and regulations, and the number of lecture/training hours rendered by each COA official/employee for seminars outside COA shall not exceed twenty (20) lecture hours a month, and the honoraria shall not exceed fifty percent (50%) of his actual salary.
   
   

6. The requesting government agency, training/educational institution shall remit to COA within one week after the conduct of seminar/training the total amount of honoraria to be paid to the COA official and employee. The COA lecturers/speakers invited by other government agencies shall be strictly prohibited from receiving directly any honoraria from the requesting government agency and training/educational institution. The PDS shall ensure the remittance of the honoraria to the Commission.
   
   The above-stated provisions shall not include invitations for COA key Officials to act as guest/technical speakers during conventions conducted/sponsored by professional organization.
   
   This Memorandum shall take effect immediately.
   
   
   
   

   REYNALDO A. VILLAR
   Chairman