Revised
CASH EXAMINATION
Manual
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Appendix 1

ILLUSTRATIVE ACCOUNTING ENTRIES



A. ACCOUNT TITLES, CODES USED

The account titles and account codes used in the illustrative accounting entries to record cash shortages, their subsequent restitution or relief, and to recognize cash overages discovered during the cash examination are patterned on the Revised New Government Accounting System Chart of Accounts. Other or equivalent account titles and additional entries, if any, may be used by agencies (e.g. GOCCs) permitted to adopt accounting systems and chart of accounts other than the NGAS and the Revised NGAS Chart of Accounts.


B. ACCOUNTING FOR SHORTAGES

As soon as a cash shortage has been definitely established, the auditor concerned shall accomplish the following certificate:

______________________________ ____________________
______________________________ Date

I hereby certify that in the examination of the cash and accounts of
(Name and designation of Accountable Officer) made by (Name of Auditor)
on _____________, a shortage was reported which remains unaccounted for
and unrestituted.

I further certify that I have verified the shortage to be in
the total amount of P___________ (Indicate the shortage by funds).

______________________________ ____________________
______________________________ Auditor

Four copies of the foregoing certificate shall be accomplished and distributed as follows:

Original - Agency Head

Duplicate - The defaulting accountable officer

Triplicate - The Chief/Regional Accountant concerned and

Quadruplicate - File copy of the Auditor.




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