7.2.1 Receipt of Equipment
Upon receipt of the delivered equipment, the BT shall:
a. prepare three copies of AIR showing the items received and inspected to be distributed as follows:
Original - to the C/M Accountant to be attached with the duplicate of PO and PR
b. based on the AIR, the BT shall record the property and equipment in the PEC.
7.2.2 Issuance to end-users
Upon receipt of the notice of the availability of the property/equipment requested, the requesting personnel shall prepare three copies of RIS for approval by the PB. The approved RIS shall be submitted to the BT.
1. prepare the PAR as shown in Annex 25 in three copies. Require receiving staff to sign the receipt portion of the RIS and the PAR. The PAR and the RIS shall be distributed as follows:
Original - to BT
2. issue the property or equipment; and
7.2.3 Return of obsolete, unserviceable or no longer needed property/equipment
a. The AO shall return the obsolete, unserviceable or no longer needed property/equipment to the BT.
1. prepare three copies of Return and Receipt of Property/Equipment (RRPE) as shown in Annex 28;
Original - to Accountable Officer
3. record the RRPE in the PEC and cancel the corresponding PAR.
7.2.4 Disposal of obsolete and unserviceable property
a. The BT shall prepare an Inventory, Inspection and Appraisal Report (IIAR), as shown in Annex 29, for obsolete and unserviceable property in three copies.
Original - to the C/M Accountant as basis for drawing a
JEV and shall serve as its supporting
g. The IIAR shall be used as supporting document to the JEV in recording disposals.
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