Appendix C



BARANGAY'S FINANCIAL MANAGEMENT
MATRIX OF REPORTS AND FORMS


No. Title Submitted/
Accomplished by
Submitted To No. of
Copies
Distribution Frequency/
Due Date
Remarks/ Purpose
A. Reports/Statements













1








Report of Collections and Deposits (income and other receipts for the barangay)





BT








C/M Accountant







3








Original - COA thru the Acctg. Unit with duplicate copy of the ORs

2nd copy -C/M Accountant's file

3rd copy - BT file

Monthly; 5th day of the following month





To report collections and deposit of income and other receipts that accrues to the barangay.












2











Report of Collections and Deposits (income for the city/municipality)









BT











C/M Treasurer










4











Original - COA thru the Acctg. Unit with duplicate copy of the ORs

2nd copy -C/M Treasurer

3rd copy -C/M Accountant's file

4rd copy - BT file

Daily











To report collections for the city/municipality by the BT as Deputized Collecting Officer















3






Report of Bank Debit and Credit Memos





BT






C/M Accountant





3






Original - Attachment to JEV

2nd copy - BT

3rd copy - C/M Accountant

Monthly






To report all Bank Debit Memos and Credit Memos and basis for recording in the cashbook










4






Bank Reconciliation Statement





COA Auditor






C/M Accountant





3






Original - COA Auditor

2nd copy - C/M Accountant

3rd copy - PB/BT

Monthly ; 20th day of the following month



To reconcile the cash balance per books and per bank.












5






Summary of Petty Cash Disbursements





Barangay Treasurer





C/M Accountant together with the replenish-
ment voucher
2






Original - Attachment to the DV

2 - BT file


Monthly; 5th day of the following month



To summarize all paid petty cash voucher for replenishment.












6








Liquidation Report








Accountable Officers with cash advances to Barangay Treasurer




C/M Accountant







3








Original - COA thru the Acctg. Unit with Supporting Documents

2 - Accounting Unit

3 - Accountable Officer's file

Monthly; 5th day of the following month





To report all expenses paid through cash advances.













7





Report of Accountability for Accountable Forms




BT





C/M Accountant




3





1 - COA thru the Accounting Unit

2 - Accounting Unit

3 - BT's file

Monthly; 5th day of the following month


To report the accountable forms utilized and the corresponding balances.









8





Inventory, Inspection and Appraisal Report




BT





C/M Accountant




3





1 - Accounting Unit

2 - COA

3 - Property Officer's file

As the need arises




To report all property subject to disposal.












9









Acceptance and Inspection Report








BT as Property Officer








C/M Accountant








4









Original - Supplier

2 - COA (advance copy)

3 - Inspection Officer/Committee

4 - Supply and Property Div.

As the need arises








To report inventory of supplies, property and equipment purchased through inspection.














10









Report of Inventory of Property and Equipment







Barangay Inventory Team








BT and C/M Accountant








4









Original - Accounting Unit

2 - COA

3 - Supply and Property Unit

4 - Inventory Committee File

Once a year









To report result of inventory taking and reconciliation of the PPE.








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