Guidelines on Recruitment

 

  1.    Upon submission of application
       (Before taking the COA Pre-employment Test):

 

    1. Application letter

 

    1. Personal Data Sheet (PDS) (CS Form No. 212, Revised 2017) (one original copy)

        • Passport size ID picture
        • Government issued ID
        • With thumbmark

  Click here for the Guide to filling out the PDS

 

    1. Work Experience Sheet - part of PDS (one original copy)

 

    1. Transcript of Records (TOR) (photocopy)

 

    1. Diploma (photocopy)

 

    1. Photocopies of the following:

For Licensed Professionals
(e.g. CPAs, Engineers, Architect, Teachers, etc.)

  Certificate of registration issued by the PRC

  Board rating issued by the PRC

  Valid professional license issued by the PRC

 

For Lawyers

  Certificate of membership in the Philippine BAR issued by the SC

  BAR rating issued by the SC

 

For CS Professional/Sub-professional

  Certificate of eligibility issued by the CSC with original official receipt

 


  

  1.    Upon initial interview
       (After passing the COA Pre-employment Test):

 

    1. Notarized PDS (one original copy)

        • Passport size ID picture
        • Government issued ID
        • With thumbmark

 

    1. Work Experience Sheet - part of PDS (one original copy)

 

    1. Transcript of Records (TOR) (original copy - to verify the photocopy initially submitted by the applicant)

 

    1. Diploma (original copy - to verify the photocopy initially submitted by the applicant)

 

    1. Original authenticated copies of the following:

For Licensed Professionals
(e.g. CPAs, Engineers, Architect, Teachers, etc.)

  Certificate of registration issued by the PRC

  Board rating issued by the PRC

  Valid professional license issued by the PRC

 

For Lawyers

  Certificate of membership in the Philippine BAR issued by the SC

  BAR rating issued by the SC

 

For CS Professional/Sub-professional

  Certificate of eligibility issued by the CSC with original official receipt

 

    1. Certificate of Training/s attended after graduation (photocopy) (for positions requiring relevant training)

  Click here for Qualification Standards

 

    1. Notarized Affidavit on declaration of information on relatives in COA

 


  

  1.    Upon assumption of office

 

    1. Certification of Assumption to Duty (CS Form No. 4, Series of 2017) (2 original copies)

 

    1. Oath of Office (CS Form No. 32, Revised 2017) (2 original copies)

 

    1. Sworn Statement of Assets, Liabilities and Net Worth (SALN) (2 original copies)

 

    1. Position Description Form (DBM CSC Form No. 1, Revised 2017) (2 original copies)

 

    1. Medical Certificate (CS Form No. 211, Revised 2017) (1 original copy)

Attachments:

  Blood Test (original copy)

  Urinalysis (original copy)

  Drug Test (original copy)

  Chest x-ray (original copy)

  Neuro-psychiatric test result (original copy)

 

    1. Valid NBI Clearance (1 original copy)

 

    1. Certificate of Live Birth
      (authenticated copy issued by the PSA or the LCR of the municipality or city where the birth was registered)

 

    1. Marriage Contract/Certificate - for married employee
      (authenticated copy issued by the PSA or the LCR of the municipality or city where the marriage was registered)

 

    1. Certificate of employment (photocopy) (for positions requiring relevant experience)

 

 

    Additional Requirements for Transferee

 

    1. Copy of last approved appointment (certified true copy)/CSC copy of plantilla of casual appointment (CS Form No. 34-B or D, Revised 2017) (original copy)

 

    1. Copy of service record (original copy)

 

    1. Clearance from previous employer (original copy)

 

    1. Clearance from the Office of the Ombudsman (original copy)

 

    1. Authority to transfer from previous employer (original copy)

 

    1. Certificate of last salary received (original copy)

 

    1. Certificate of leave credits from previous agency (original copy)

 

    1. Performance Rating/s of the appointee in the previous position for one (1) year prior to the date of assessment (certified true copy)

 

    1. Decision issued by the office/court/tribunal for appointee with decided administrative/criminal case (certified true copy)

 

 

    Additional Requirements for Reemployment

 

    1. Copy of last approved appointment (certified true copy)

 

    1. Clearance from previous employer (original copy)

 

    1. Decision issued by the office/court/tribunal for appointee with decided administrative/criminal case (certified true copy)

 

 

The applicant may be required to bring/submit the original copies of all or any of the documents listed above to enable the evaluator to review and compare the contents thereof vis-à-vis the information written on the applicant’s PDS and other previously submitted documents.

 


Revising the implementing guidelines and procedures on recruitment provided under COA Memorandum No. 2004-055 dated December 29, 2004