Documentary Requirements for Promotion


  1. Application letter specifying the position applied for and the sector/office/regional office where the vacancy is;


  1. Memorandum of Recommendation and Justification for Promotion signed by the Immediate Supervisor and Head of Office;


  1. Fully accomplished and notarized Personal Data Sheet (PDS) (CS Form No. 2012, Revised 2017), with no items left unanswered; with 2x2 picture, thumbmark, signatures and government issued ID (2 original copies) and Work Experience Sheet. Under the “Person Administering Oath” portion of page 4 of the PDS, the Official administering the oath should indicate his/her designation and office assignment;



  1. Original copy of the authenticated certificate of eligibility, Board/Bar rating and professional license;


For Licensed Professionals
(e.g. CPAs, Engineers, Architect, Teachers, etc.)

  Certificate of registration issued by the PRC
  Board rating issued by the PRC
  Valid professional license issued by the PRC


For Lawyers

  Certificate of membership in the Philippine BAR issued by the SC

  BAR rating issued by the SC


For CS Professional/Sub-professional

  Certificate of eligibility issued by the CSC with original official receipt


  1. Certified true copies of diploma and transcript of records, if the education requirement of the position being applied for by an appointee is different from his/her previous academic record submitted;


  1. Sworn Statement/Affidavit of no pending administrative case/criminal case against the applicant before the Commission or any court of justice;


  1. IPCR/DPCR/OPCR (whichever is applicable) for the last two semesters and justification for Outstanding Performance appraisal rating which shall be accompanied by a justification of exemplary accomplishment after date of last promotion with supporting documentary evidence duly certified by the Head of Office;


  1. Position Description Form (DBM-CSC Form No. 1, Revised 2017) for the position applied for signed by the applicant and certified by the Immediate Supervisor/Head of Office;


  1. Training certificates relevant to the position applied for;



   Additional Documents for application for promotion to SG-24, 26 to 28 positions:


  1. Work Assignment History detailing assignments, designations, inclusive dates of supervisory experience, unit of assignment and the actual duties and responsibilities performed by the applicant, duly signed by the applicant and certified by the Head of Office. Assignments in a supervisory capacity should be supported by the following:

a.   Within COA: Office  orders  and/or internal memorandum orders signed by the COA Chairperson/Head of Office/Supervising Auditor/Audit Team Leader;

b.   Outside  COA: Certificate  of   Employment  indicating  duration,  supervisory/managerial  functions  signed by the Head, Human Resource Department or Head of Office/      Institution/Organization concerned; and

c.   Additional  supporting  documents  as  proof of supervisory experience may be required by the SPB/RSPB such as: Audit Report, Management Letter, etc., to validated claim of supervisory experience and to determine the inclusive periods of the activities conducted in a particular audit/investigation.



  1. Senior Executive Development Program (SEDP) certificate. If SEDP was taken five years ago, training certificates in management and supervision taken within the last five years reckoned from the date of assessment;


  1. Certificates of supervisory training undertaken with the last five years reckoned from the date of assessment;



All applications, together with the required documents for evaluation, shall be submitted in two sets (Original and Photocopy, except PDS in 2 original copies) directly to the Sector/Office/Region where the vacancy is.