Documentary Requirements for Recruitment

•  Upon Submission of Application for Employment

      (Before taking the COA Pre-employment Test):

1. 1. Application letter

1. 2. Personal Data Sheet (PDS) (CS Form No. 212, Revised 2017) (original copy)

• • • • Passport size ID picture
      • Government issued ID
      • With thumb mark

1. 3. Work Experience Sheet (WES) as an attachment to the PDS (original copy)

1. 4. Fully accomplished affidavit on declaration of information on relatives in COA, residency status, acceptance of place of assignment and willingness to accept lower position level/salary grade (original copy)

1. 5. Transcript of Records (TOR) (photocopy)

1. 6. Diploma (photocopy)

1. 7. Certificate of Training/s (photocopy) with the following conditions:

      *For positions requiring relevant training

a. Must not be acquired as part of the school curriculum

b. Must be relevant to the position to be filled. A course outline may be requested by the HRMO to support the training certificate/s

1. 8. Photocopies of the following:

For Licensed Professionals:
(e.g. CPAs, Engineers, Architect, Teachers, etc.)

  Certificate of Registration issued by the PRC

  Certificate of board rating issued by the PRC

  Valid professional license issued by the PRC

For Lawyers:

  Certificate of membership in the Philippine BAR issued by the Supreme Court

  Certificate of BAR rating issued by the Supreme Court

For CS Professional/Sub-professional:

  Certificate of eligibility issued by the CSC

2.  Upon Initial Interview

     (After taking the COA Pre-employment Test):

1. 1. Original copies of the following documents for the verification of the photocopies submitted in Step I:  

• • • • TOR
      • Diploma

1. 2. Decision issued by the office/court/tribunal for appointee with decided administrative/criminal case (photocopy)

   Additional Requirements for Transferees:

1. 1. 1. 1. Last approved appointment (photocopy)

1. 1. 1. 2. Performance Rating/s in the last rating period (photocopy)

         3. Clearance from the Office of the Ombudsman (photocopy)

   Additional Requirements for Reemployment:

1. 1. 1. 1. Clearance from previous employer-government agency (photocopy)

1. 1. 1. 2. Clearance from the Office of the Ombudsman (photocopy)

3.  After Passing the Final Interview

1. 1. Notarized PDS (2 original copies)

1. 2. Updated WES (2 original copies)

   3. Notarized affidavit (original copy)

   4. Certificate of employment (original copy)

      *For positions requiring relevant experience

   5. Certificate of Live Birth
      (original copy issued by the PSA or the LCR of the municipality or city where the birth was registered)

   6. Marriage Contract/Certificate – for married applicants
      (original copy issued by the PSA or the LCR of the municipality or city where the marriage was registered)

   7. Decision issued by the office/court/tribunal for appointee with decided administrative/criminal case (certified true copy)

   8. Original authenticated copies of the following:

For Licensed Professionals:
(e.g. CPAs, Engineers, Architect, Teachers, etc.)

  Certificate of Registration issued by the PRC

  Board rating issued by the PRC

  Valid professional license issued by the PRC

For Lawyers:

 Certificate of membership in the Philippine BAR issued by the Supreme Court

 BAR rating issued by the Supreme Court

For CS Professional/Sub-professional

  Certificate of eligibility issued by the CSC

   Additional Requirements for Transferees:

1. 1. 1. 1. Last approved appointment (certified true copy)

         2. Copy of service record (original copy)

         3. Performance Rating/s in the last rating period (certified true copy)

         4. Clearance from the Office of the Ombudsman (original copy)

         5. Reference Check (original copy in a sealed envelope or scanned copy sent thru email by the Immediate Supervisor of the applicant)

   Additional Requirements for Reemployment:

1. 1. 1. 1. Clearance from previous employer-government agency (original/certified true copy)

         2. Clearance from the Office of the Ombudsman (original copy)

         3. Reference Check Form (original copy in a sealed envelope or scanned copy sent thru email by the Immediate Supervisor of the applicant)

4.  Upon Assumption to Office

1. 1. Certification of Assumption to Duty (CS Form No. 4, Revised 2018) (2 original copies)

1. 2. Oath of Office (CS Form No. 32, Revised 2018) (2 original copies)

1. 3. Sworn Statement of Assets, Liabilities and Net Worth (2 original copies)

1. 4. Position Description Form (DBM CSC Form No. 1, Revised 2017) (2 original copies)

1. 5. Medical Certificate (CS Form No. 211, Revised 2018) (original copy)

-Attachments (original copies of the following test results):

  Blood Test

  Urinalysis

  Drug Test

  Chest x-ray

1. 6. Integrity Pledge (original copy)

1. 7. Valid NBI Clearance (original copy)

   Additional Requirements for Transferees:

1. 1. 1. 1. Clearance from previous employer (original copy)

         2. Clearance from the Office of the Ombudsman (original copy)

         3. Authority to transfer from previous employer (original copy)

         4. Certification of last salary received (original copy)

         5. Certification of leave (original copy of the form provided by the COA HRMO)

*For transferees from other government agencies