Upon the representation of the Civil Service Commission, you were earlier required to submit the additional documents that the CSC needs to enable it to file the appropriate cases against the officials reported to have long outstanding cash advances. This is in accordance with the tripartite CSC-OMB-COA Solana Covenant as part of the anti-corruption drive of the Government.
Over the long run, however, all Cluster Directors/Regional Cluster Directors and their respective Supervising Auditors and Team Leaders should have a basis for the monitoring of such cases in all the agencies under their respective jurisdictions. They each would need a comprehensive List of Officials/Employees with Outstanding Cash Advances of 50,000.00 and Above, Aged 30 Days or Over from Due Date of Liquidation.
For this purpose and to initially provide this Office bench-mark data on these cash advances, you are hereby directed to submit to your respective Assistant Commissioners information thereon as of December 31, 2003, using the attached sample format (Annex A). Since these data could readily be lifted from the Schedule of Cash Advances attached to the agencies’ financial statements as of that date, to which you can simply add the other data required in the proposed format on the status of submission of documents pertinent to each cash advance reported, may we set the deadline for initial submission hereof on or before January 31, 2005. Thereafter, a quarterly report should be submitted within ten (10) days from the end of each quarter (sample format – Annex B), supplemented by a quarterly Report on Liquidations of Cash Advances covered in preceding quarter’s report.
For your own monitoring purposes, you may eventually devise a format you can be comfortable with and which you believe would be most effective at your respective levels. For submission of herein required bench-mark data and for subsequent quarterly reports, however, please use the attached sample format for uniformity and for ease of consolidation, if necessary.
The Assistant Commissioners concerned shall supervise and monitor the proper and systematic implementation of this directive.